VAT-Inclusive Prices
By default, Factura assumes that prices you enter on estimates and invoices are net amounts (excluding VAT). VAT is then calculated and added on top to produce the total.
If your workflow uses gross pricing - where the amounts you quote already include VAT - you can switch to VAT-inclusive mode. In this mode, Factura extracts the VAT portion from the amounts you enter instead of adding it on top, so the total remains equal to the gross amount.
How to Enable
- Go to Settings → Billing Preferences.
- Make sure VAT is enabled.
- Toggle on VAT-inclusive prices.
This option is only available when VAT is enabled on your account.
How It Affects Your Documents
When VAT-inclusive mode is active:
- Enter your prices as gross amounts (VAT already included).
- The summary section shows a Total excl. VAT line, which is the net amount automatically extracted from your gross prices.
- The VAT amount is the difference between the gross total and the net total.
Example - CHF 108.10 entered with an 8.1% VAT rate:
| Normal mode | VAT-inclusive mode | |
|---|---|---|
| Amount entered | CHF 100.00 (net) | CHF 108.10 (gross) |
| VAT (8.1%) | + CHF 8.10 | – CHF 8.10 extracted |
| Total | CHF 108.10 | CHF 108.10 |
Per-Document Setting
The setting in Billing Preferences applies to new documents only. Each estimate and invoice stores the mode that was active when it was created. Changing the setting later does not affect existing documents.