[{"data":1,"prerenderedAt":282},["ShallowReactive",2],{"\u002Fen\u002Fblog\u002Ffreelance-invoicing-guide":3},{"id":4,"title":5,"author":6,"body":7,"description":270,"extension":271,"image":272,"meta":273,"modified":274,"navigation":275,"path":276,"published":277,"seo":278,"stem":279,"suffix":280,"__hash__":281},"blog_en\u002Fblog\u002Ffreelance-invoicing-guide.md","Invoicing guide for independents in Switzerland","Kevin Barrionuevo",{"type":8,"value":9,"toc":255},"minimark",[10,14,23,28,31,34,57,61,64,69,95,99,107,111,143,146,150,153,167,173,177,186,206,216,220,227,231,252],[11,12,13],"p",{},"For an independent in Switzerland, invoicing isn't just paperwork. It's the document that secures your payment, protects your rights, and proves your professional status to OASI and the tax authorities.",[15,16,20],"callout",{"color":17,"icon":18,"to":19},"primary","i-lucide-qr-code","\u002Ftools\u002Fqr-invoice-generator",[11,21,22],{},"Generate a QR-invoice for free",[24,25,27],"h2",{"id":26},"creating-an-invoice-that-meets-swiss-standards","Creating an invoice that meets Swiss standards",[11,29,30],{},"A correct invoice makes life easier for your clients and keeps your bookkeeping valid. Getting the mandatory details right means fewer payment delays and fewer back-and-forth questions.",[11,32,33],{},"Careful invoicing lets you:",[35,36,37,45,51],"ul",{},[38,39,40,44],"li",{},[41,42,43],"strong",{},"Prove your income",": essential for your OASI affiliation.",[38,46,47,50],{},[41,48,49],{},"Secure your payments",": clear terms reduce the risk of disputes.",[38,52,53,56],{},[41,54,55],{},"Look professional",": a well-structured invoice builds trust.",[24,58,60],{"id":59},"the-10-mandatory-details-on-your-invoices","The 10 mandatory details on your invoices",[11,62,63],{},"For your invoice to be recognized by the authorities, always include these elements:",[65,66,68],"h3",{"id":67},"your-business-information","Your business information",[35,70,71,77,83,89],{},[38,72,73,76],{},[41,74,75],{},"Business name",": your name or your company's name (as registered with the commercial registry).",[38,78,79,82],{},[41,80,81],{},"Address",": registered office or professional address.",[38,84,85,88],{},[41,86,87],{},"UID number",": your business identification number (e.g. CHE-000.000.000).",[38,90,91,94],{},[41,92,93],{},"IBAN",": to allow fast payment by bank transfer or QR-invoice.",[65,96,98],{"id":97},"your-clients-information","Your client's information",[35,100,101],{},[38,102,103,106],{},[41,104,105],{},"Recipient",": full name and address of the client.",[65,108,110],{"id":109},"transaction-details","Transaction details",[35,112,113,119,125,131,137],{},[38,114,115,118],{},[41,116,117],{},"Invoice number",": must be unique.",[38,120,121,124],{},[41,122,123],{},"Issue date",": the date the invoice was created.",[38,126,127,130],{},[41,128,129],{},"Description of services",": nature, quantity, and date of the services provided.",[38,132,133,136],{},[41,134,135],{},"Amounts",": unit price and total amount (excl. and incl. VAT, if applicable).",[38,138,139,142],{},[41,140,141],{},"Payment terms",": due date (e.g. net 15 days).",[144,145],"hr",{},[24,147,149],{"id":148},"the-vat-threshold-rule-chf-100000","The VAT threshold rule (CHF 100,000)",[11,151,152],{},"How you handle VAT depends on your annual revenue.",[35,154,155,161],{},[38,156,157,160],{},[41,158,159],{},"Under CHF 100,000",": you have no obligation to charge VAT. Your invoices should not mention any tax.",[38,162,163,166],{},[41,164,165],{},"Over CHF 100,000",": VAT registration is mandatory. You must then add your VAT number (e.g. CHE-000.000.000 VAT) and the applicable rate (8.1% standard rate).",[11,168,169],{},[170,171,172],"em",{},"Note: you can register for VAT voluntarily even below the threshold, to reclaim input tax on your professional purchases.",[24,174,176],{"id":175},"save-time-with-the-right-tools","Save time with the right tools",[11,178,179,180,185],{},"Drafting invoices in Word or Excel multiplies the risk of errors and wasted time. For a lasting business, use a Swiss-made solution like ",[181,182,184],"a",{"href":183},"\u002F","Factura",", which automates calculations and natively supports the QR-invoice.",[35,187,188,194,200],{},[38,189,190,193],{},[41,191,192],{},"Legal validity",": your documents always stay up to date with the latest standards.",[38,195,196,199],{},[41,197,198],{},"Easy payments",": your clients pay in a few taps from their phone.",[38,201,202,205],{},[41,203,204],{},"Simple tracking",": instantly see which invoices are paid and which are overdue.",[207,208,213],"trial-card",{"className":209,"title":212},[210,211],"mt-10","[&_p]:my-0","Simplify your invoicing with Factura",[11,214,215],{},"Start your 14-day trial and create your first QR-invoices in a few clicks.",[24,217,219],{"id":218},"retention-and-archiving-the-10-year-rule","Retention and archiving: the 10-year rule",[11,221,222,223,226],{},"In Switzerland, you must keep all your accounting documents for ",[41,224,225],{},"10 years",". This includes invoices issued as well as expense receipts. A structured digital archive is strongly recommended to make tax audits or OASI declarations easier.",[24,228,230],{"id":229},"three-habits-to-get-paid-faster","Three habits to get paid faster",[232,233,234,240,246],"ol",{},[38,235,236,239],{},[41,237,238],{},"Precision",": describe your services with no ambiguity to avoid back-and-forth questions.",[38,241,242,245],{},[41,243,244],{},"Speed",": send your invoice as soon as the job is done.",[38,247,248,251],{},[41,249,250],{},"Format",": favor the QR-invoice, now the standard format in Switzerland.",[11,253,254],{},"Solid invoicing is the foundation of healthy management for any independent who wants to focus on their actual work.",{"title":256,"searchDepth":257,"depth":257,"links":258},"",2,[259,260,266,267,268,269],{"id":26,"depth":257,"text":27},{"id":59,"depth":257,"text":60,"children":261},[262,264,265],{"id":67,"depth":263,"text":68},3,{"id":97,"depth":263,"text":98},{"id":109,"depth":263,"text":110},{"id":148,"depth":257,"text":149},{"id":175,"depth":257,"text":176},{"id":218,"depth":257,"text":219},{"id":229,"depth":257,"text":230},"Learn how to invoice as an independent in Switzerland: mandatory details, VAT rules, compliant tools, and legal obligations.","md","solopreneur-guide",{},"2026-04-20",true,"\u002Fblog\u002Ffreelance-invoicing-guide","2025-05-31",{"title":5,"description":270},"blog\u002Ffreelance-invoicing-guide",false,"CpZwhRHX9BI54IDpOPhHkHakF3iuU5uSlnMoMVtWtGA",1784880816746]